Aavuus

Data Privacy Policy

Date of publication: 06-03-2026


1. Introduction

At Aavuus, your privacy is important to us. This Data Privacy Policy explains how we collect, use, store, and share your personal data when you:

  • Apply for a job or work with us as a candidate, employee, or contractor

  • Visit or interact with our website and online services

We comply with the General Data Protection Regulation (EU) 2016/679 (GDPR) and all applicable data protection laws.

If you have any questions about this policy, contact us at:

Info @ aavuus.com

2. Who We Are

Aavuus

Registered address: Otakaari 5 A 3, 02150, Espoo, Finland

Data Controller under GDPR

Contact: info @ aavuus.com

3. Candidate & Hiring Process Privacy

What Personal Data We Collect

We collect and process the following types of personal data from job applicants, candidates, and references:

  • Name, contact information, address, CV/resume, cover letter, 

  • Any information from the careers page survey

  • Work experience, education history

  • References and background information

  • Interview notes and assessment scores

  • Communications data (e.g., emails, video recordings, messages)

  • Right to work documentation (e.g., passport, visa)

Why We Process This Data

We process your data to:

  • Evaluate your qualifications for a role

  • Schedule interviews and communicate with you

  • Comply with legal and regulatory obligations

  • Improve our recruitment processes

Legal Basis for Processing

We rely on the following legal bases:

  • Processing is necessary to take steps at your request before entering into a contract

  • Our legitimate interest in recruiting qualified candidates

  • To comply with legal obligations

How Long We Retain It

Candidate data is stored for up to 12 months from the date of last contact, unless you request deletion sooner. Hired candidates’ data becomes part of the employee record and is retained in accordance with employment law.

Who Has Access to The Data

Only those involved in the recruitment process have access to the data collected during the process.

4. Website Visitor Privacy

What We Collect from Website Users

When you visit our website, we may collect:

  • IP address and general location

  • Browser and device type

  • Pages visited and time spent

  • Referring URL

  • Cookie data

Cookies and Tracking Technologies

We use cookies for:

  • Essential site functionality

  • Analytics 

  • Performance and usability improvements

You can control or disable cookies via your browser settings or by using our Cookie Preferences tool.

Legal Basis for Website Data

  • Our legitimate interest in maintaining a functional and secure website

  • Your consent for analytics or marketing cookies (via cookie banner)

We do not use cookies for advertising or profiling unless explicitly stated and consented to.

5. Data Security

We take appropriate technical and organizational measures to protect personal data, including:

  • Role-based access controls

  • Secure cloud storage

  • Regular audits and access reviews

6. Data Sharing & Transfers

We do not sell your personal data.

We may share your data with trusted third parties such as:

  • Recruiting tools and service providers

  • Background check providers

  • Website analytics tools

  • IT service providers

Where data is transferred outside the EU/EEA, we use appropriate safeguards (e.g., Standard Contractual Clauses or adequacy decisions).

7. Your GDPR Rights

Under GDPR, you have the right to:

  • Access your personal data

  • Right to be informed

  • Correct inaccurate data

  • Request deletion ("right to be forgotten")

  • Object to or restrict processing

  • Data portability

  • Withdraw consent (where applicable)

To exercise your rights, contact us at info @ aavuus.com. We may require proof of identity.

8. Data Retention

We retain personal data only as long as necessary for the purposes stated in this policy, or as required by law. Candidate and hiring data is typically retained for 12 months, while website data may be kept for up to 26 months (as per analytics tools' default).

9. Policy Updates

This policy may be updated periodically. When we do, we will revise the “Effective Date” and notify users if changes are material.

10. Contact

If you have any concerns or wish to make a complaint, contact:

Info @ aavuus.com

You may also lodge a complaint with your local data protection authority.